U.S. Embassy in Trinidad & Tobago is hiring a Management & Quality Control Coordinator on Caribjob today.
More details about this job are below:
Under the direction and supervision of the Management Officer, the incumbent serves as the Management and Quality Coordinator in the Management Section at Embassy Port of Spain which is comprised of 160 employees and a $16 million annual budget. Responsibilities include working with senior management and Section staff on ways to improve the efficiency and effectiveness operations; collecting and analyzing management data to inform decision making; as well as achieving organizational excellence through appropriate performance measurement and implementation of quality management systems. Incumbent will also provide support to various Management sections as needed. Qualifications and Evaluations
Three years of extensive experience in progressively challenging positions in administration, business process management, computer sciences, IT management, or office management with customer service experience included.
The job holder must have a comprehensive knowledge of administrative support services, including procurement, and the inventory process to provide detailed and satisfactory services to management customers. Additionally, incumbent must have strong knowledge of the effective use of computer operating systems and office productivity software to prepare the job aids, product manuals, instruction guides, and presentation slides, all of which should be written for a non-technical customer. Incumbent must have knowledge of process analysis and organizational management. Must have a good understanding of Mission policies and U.S. government personnel regulations and procedures. Must have some familiarity with the Foreign Affairs Manual (FAM) and Department organization. Must know how to operate in a service-oriented organization.
Two years of college or universities studies.
LANGUAGE: Level IV English speaking and reading.
SKILLS AND ABILITIES:
Must be able to gather facts/analyze results relevant to specific issues, formulate conclusions, and make recommendations for action. Familiar with analytical methods involving qualitative and quantitative techniques for data analysis. Must be able to work well with individuals across several organizations and across cultures. Must have excellent interpersonal, briefing, and writing skills. Must be proficient in Microsoft Office Suite, SharePoint and other general software applications. Incumbent will also need the ability to consult and explain technologies to non-technical users. S/he also should be able to self-teach new technologies, modify existing processes and procedures, and utilize good communication skills to articulate user needs and system requirements. Incumbent also must analyze and understand the needs of all users while establishing guidelines, drafting instruction manuals, and conducting user training at different skill levels Mission-wide. Position must be able to obtain and hold Secret Clearance. Must have a valid driver’s license. The JH must have held a driver’s license for at least five years.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
All applicants under consideration will be required to pass medical and security certifications.
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Trinidad and Tobago may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
How to Apply:
All candidates must be able to obtain and hold a Secret clearance.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.
- Copy of Orders/Assignment Notification (or equivalent)
- Passport copy
- Language Scores (if available)
- SF-50 (if applicable)
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Trinidad & Tobago.