Administrative Clerk- CDC Secretary

U.S. Department Of State

Port-au-Prince, Haiti


Feb 1

This job is no longer accepting applications.


Announcement Number: PAP-2021-005-RA

Hiring Agency: Embassy Port au Prince

Position Title: Administrative Clerk- CDC Secretary (Open to All Interested Applicants / All Sources)

Open Period: 01/29/2021 - 02/10/2021


Vacancy Time Zone: GMT-5

Series/Grade: LE - 0105 6

Salary: Not Specified

Work Schedule: Full-time -

Promotion Potential: LE-6

Duty Location(s): 1 in Port-Au-Prince, HA

Telework Eligible: No

For More Info:

 HR Section


 [email protected]


Hiring Path: • Open to the public

Who May Apply/Clarification From the Agency: • All Interested Applicants / All Sources

Security Clearance Required: Public Trust - Background Investigation

Appointment Type Permanent

Appointment Type Details:

•    Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.


The work schedule for this position is:

  • Full Time 40 number of hours per week

Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Relocation Expenses Reimbursed: No


The incumbent serves as the Office Assistant for CDC. The incumbent performs a full range of general administrative duties for the office. The incumbent will have primary responsibility of coordinating time & attendance. The incumbent will report directly to the Operations & Management Branch Chief.

 Serves at the first point of contact for the CDC Haiti Office. The incumbent greets visitors, receives telephone calls and refers callers to the appropriate office and/or takes messages. Prepares and submits visitor notification clearance for Embassy access for CDC HQ TDYers, Implementing Partners, Government of Haiti Ministry staff and any other multilateral or bilateral visitors. Responsible for records management of all incoming and outgoing official correspondence, both written and electronic. Assists the Operations and Management Branch Chief with records management of all official office files (both administrative and programmatic) on the CDC server share drive. Responsible for the inventory control of all general office supplies. Schedules conference rooms, conference calls and other general office meetings and/or training events .Serves as the time & attendance and payroll clerk for CDC Locally Employed Staff. Maintains the Leave Calendar for the entire CDC office.

Qualifications and Evaluations


EXPERIENCE: A minimum of 2 years of progressively responsible secretarial or clerical experience is required.

Education Requirements:

Associate degree in business administration or an accredited secretarial business school is required.


LANGUAGE:  Level III sp/read English is required. “This may be tested”

Level III sp/read French is required.

Level III sp/read Haitian Creole is required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.


All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info


Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Port-au-Prince may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
  3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust clearance. 

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:


Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Port-au-Prince.

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U.S. Department Of State