Public Health Administrative Management Assistant-Procurement and Logistics Coordinator (Open to All Interested Applicants / All Sources)

U.S. Department Of State

Port-au-Prince, Haiti

Full-time

Jan 31

This job is no longer accepting applications.

About

Announcement Number: PAP-2021-006

Hiring Agency: Embassy Port au Prince

Position Title:

Public Health Administrative Management Assistant-Procurement and Logistics Coordinator (Open to All Interested Applicants / All Sources)

Open Period: 01/14/2021 - 02/02/2021

Format MM/DD/YYYY

Vacancy Time Zone: GMT-5

Series/Grade: LE - 0540 7

Salary: Not Specified

Work Schedule: Full-time -

Promotion Potential:LE-7

Duty Location(s): 1 in Port-Au-Prince, HA

Telework Eligible: No

For More Info:

 HR Section

 50922298000

 [email protected]

Overview

Hiring Path: • Open to the public

Who May Apply/Clarification From the Agency:

•    All Interested Applicants / All Sources

Security Clearance Required: Public Trust - Background Investigation

Appointment Type Permanent

Appointment Type Details:

•    Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

  • Full Time 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Relocation Expenses Reimbursed: No

Duties

The Procurement and Logistics Coordinator is responsible for coordinating procurement operations and logistics management for the CDC Haiti office. The incumbent ensures these procedures are implemented in a transparent and accountable manner. The incumbent operates under the direct supervision of the Operations and Management Branch Chief.  Facilitates the process of procurement requests for a variety of commodities and services. Ensures accuracy and completeness of request forms and accuracy of customer's technical specifications. Conducts market research. Ensures the appropriate number of quotes are provide when procurement is above the micro-purchase threshold. Provides guidance to staff on the submission of sole source justifications when appropriate.

Processes purchases utilizing petty cash or Blanket purchase agreement according to the guidelines provided by FMO and GSO. Serves as an Occasional Money Holder for the purposes for receiving petty cash. Initiates purchases and contracting requests via My Services, ARIBA and/or ILMS. Maintains an accurate and up-to-date information tracking system incorporating all procurement activities to facilitate knowledge of status /progress of procurements at any time.

Creates and maintain files of vendors and suppliers, market rates for commonly procured goods and services, and other procurement related information. Coordinates with Finance Team and sub-cashiers to reconcile procurement documents for correctness, accuracy, appropriateness and transparency. Reconciles purchase orders and receiving reports .Collaborates with the Deputy Director and Finance Team on the development and implementation of the annual acquisition plan .Follows up periodically on outstanding or partially filled orders and inform GSO and receiving personnel in case of damages or shortages.

Qualifications and Evaluations

Requirements:

EXPERIENCE:

Two years of progressively responsible experience in administrative, logistics or project management

Education Requirements:

Bachelor’s degree in business administration, logistics management or accounting is required.

Evaluations:

LANGUAGE:  Level IV sp/read English is required. “This may be tested”

Level IV sp/read French is required.

Level IV Haitian Creole sp/read is required

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Port-au-Prince may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
  2. AEFM / USEFM
  3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust clearance. 

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:

Bachelor Degree 

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Port-au-Prince.

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U.S. Department Of State

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