DCM Secretary (ONLY USAEFMs CAN APPLY)

U.S. Embassy in Guyana

Guyana

Full-time

Sep 8

This job is no longer accepting applications.

Duties

The incumbent provides the principal management support to the office of the Deputy Chief of Mission (DCM) in the Executive Office as the DCM's Secretary at U.S. Embassy Georgetown in the Controlled Access Area (CAA). The position requires knowledge of administrative and clerical support, operations of Foreign Service posts and bureaus in the Department, and office management skills, as well as management of VIP visits and meetings and representational events. In the absence of the Ambassador’s Office Management Specialist (OMS), the DCM’s Secretary acts as back-up and assumes all duties assigned of the OMS. Historically, the person in this position has been the Chargé d’Affaires’ Secretary for extended periods of time.

Qualifications and Evaluations

Requirements:

EXPERIENCE: 

Two (2) years office management experience or other experience demonstrating the ability to perform functions of a Secretary is required.

Education Requirements:

Two-year college degree is required.

Evaluations:

LANGUAGE: Level IV (Fluent) Speaking/Reading English is required.

SKILLS AND ABILITIES:  

Must be able to manage multiple demands at once – phone calls, email, taskings, office and appointments.

Must be able to task Embassy staff on time-sensitive, high-visibility, protocol-sensitive assignments.

Must be able to ensure the appropriate safeguarding and dissemination of classified reporting delivered daily to the Executive Office.

Must be able to find innovative solutions to practical problems.

Must be able to plan, organize and prioritize complex tasks to meet tight deadlines.

Must be able to prioritize and handle several different tasks and maintain a high standard of performance while under pressure.

Must be able to find information quickly using written and on-line sources on the internet and to distinguish reliable from unreliable information.

Must be able to write logically and clearly, developing and expressing ideas effectively, while following the general rules of standard written English.

Must be able to proofread documents written by others.

Must be able to mix easily with people both within and outside one’s social or cultural group.

Must be able to work well with colleagues.

Must be able to exercise tact and good judgment in dealing with senior government officials, as well as the general public.

Must have strong computer skills to use Microsoft Office programs.

Must be able to type at 40 w.p.m. level II.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
  2. AEFM / USEFM
  3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

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