FAMILY COURT MANAGER – FAMILY AND CHILDREN DIVISION
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The Family Court Manager (FCM) is administratively responsible for a Family Court location and collaborates with the Family Court Administrator to plan, develop and implement policies, procedures and systems for the efficient operations of the Court. The FCM provides leadership and guidance to professional, technical and non-judicial personnel in all administrative areas with emphasis on the development and implementation of efficient and cohesive administrative processes. The FCM may be assigned to any of the Family and Children Division (FCD) locations.
The Family Court Administrator
SUPERVISION GIVEN TO
Unit Heads and Staff of the Family Court
DUTIES AND RESPONSIBILITIES
Partners with judicial officers, unit heads and other stakeholders to engage in strategic planning for the FCD in accordance with the strategic direction of the Judiciary.
Works with the Family Court Administrator to shape the strategic direction of the Family Court in accordance with the strategic direction of the FCD.
Exercises overall control of a Family Court location and directs the work of professionals, technical and non-judicial personnel, and is accountable for its smooth and efficient functioning.
Oversees the operations of a Family Court location including planning, budgeting, and staff management and development.
Collaborates with the Family Court Administrator to develop and implement administrative policies to guide the operations of the Family Court.
Collaborates with the Family Court Administrator and establishes performance standards for the Family Court, and monitors same to determine whether standards are being maintained.
Collaborates with the Family Court Administrator and develops long range plans and programmes for the Family Court.
Ensures that the resources of the Family Court are effectively managed.
Works with the Family Court Administrator in organisational development and change initiatives to ensure continuous development and operational improvements.
Ensures that the Family Court achieves the overall goals of the FCD.
Ensures that the Family Court operations are consistent with legislation, Rules of Court, and other Judiciary policies and procedures.
Translates the Family and Children Court Administrative Department (FCCAD) culture into an effective culture for the Family Court.
Provides direction to Unit heads within a Family Court location in the preparation of budgetary estimates and subsequent administration of budgetary allocations.
Works with the Family Court Administrator and the HR Manager to inform strategies to attract, recruit and select, train and develop, and manage and retain staff of the Family Court.
Ensures that all staff of the Family Court are properly oriented and trained to perform their functions.
Evaluates staff performance, counsels and takes disciplinary actions if necessary, in keeping with organisational-wide policies and procedures.
Provides statistical information and analytical reports on the operations of the Family Court, as required by FCD Deputy CEA and Family Court Administrator of the FCCAD.
Investigates problems that affect caseflow and recommends and implements corrective measures.
Keeps the Family Court Administrator fully apprised of any challenges being experienced by the Family Court.
Establishes and maintains relationships, and acts as the Family Court liaison with judicial officers, the bar, customers and other public or private organisation that interact with or impact the work of the Family Court.
Ensures the interest of the Court is not compromised through administrative action.
Communicates and provides information to internal and external stakeholders, as required.
Delegates the appropriate level of decision-making ability to different levels of staff.
Contributes to the Judiciary’s Annual Report.
Attends meetings and sits on committees as required by the FCD Deputy CEA and Family Court Administrator of the FCCAD.
Performs related duties as may be required.
An appreciation of family issues in Trinidad and Tobago.
Familiarity with the Rules of Court and key pieces of legislation.
Must have very detailed knowledge of the court system and operations.
Good knowledge of caseflow management.
Good knowledge of Court Administration concepts and principles, as well as Justice Sector inter-agency dependencies.
Knowledge and know-how in organisational development and change management.
Good knowledge of Public Service policies, rules and regulations.
Strong understanding of the policies and practices of the Judiciary of Trinidad & Tobago.
Knowledge of modern human resource management practices.
SKILLS AND ABILITIES
Must have a global outlook with proven ability to identify and assess trends and changes in the global environment, particularly as they relate to children’s issues.
Ability to operate independently as head of the Family Court, as well as collaboratively with the FCCAD and other Unit heads.
Good court leadership, visioning and strategic planning skills.
Ability to drive customer-focused initiatives.
Good budgeting and management skills.
Ability to direct and manage people and the work of multi-disciplinary teams of professionals.
Good project management and implementation skills.
Excellent problem-solving ability.
Exceptional organisational and interpersonal skills.
Must have excellent analytical and reasoning skills.
Ability to function in a process-oriented, technology-driven, results-focused, high-demand change environment.
Ability to function in an environment of constant engagement with multiple priorities and multiple hierarchies and reporting relationships.
Ability to establish and maintain stakeholder relationships and partnerships with senior public officials, Government agencies and other external stakeholders.
Ability to build trust, credibility and effective working relationships with all levels of staff within the organisation, and with external stakeholders.
Must demonstrate tact, diplomacy, mature judgement and creative problem-solving skills.
Good coaching, negotiation, and conflict resolution skills are essential.
Ability to set, implement and monitor performance standards.
Excellent command of the English language (verbal and written), with the demonstrated ability to express ideas clearly and concisely, both orally and in writing.
Proficient in the use of Microsoft Office Suite.
MINIMUM EXPERIENCE AND TRAINING
A Bachelor’s degree in Business Administration/Management Studies/Public Administration/Social Work or a related field.
A Master’s degree will be an asset.
At least six (6) years’ experience at a senior management level managing a medium to large size organization.
Court Administration training will be an asset.
Any other equivalent combination of training and experience will be considered.
Instructions to Applicants
- Applications must be completed on the web application form
- All information requested on the application form must be provided and all pre-screening questions must be answered.
- Only the requested documents (Resume and the Trinidad and Tobago Police Certificate of Character OR a Receipt for your Certificate of Character) must be submitted. No other documents must be submitted at this time.
- If you are unable to obtain a Certificate of Character, it does not disqualify you from submitting an application to be considered.
- For further information and/or queries about the FCD vacancies, please contact the FCD Recruitment Team via email at [email protected]. For further information and/or queries about the vacancies within the other Units of the Judiciary, please contact the Recruitment Team via email at [email protected]. Applications submitted to these email addresses will NOT be acknowledged or considered. Applicants will receive an automated acknowledgment, but only suitable applicants will be contacted
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The Judiciary was established by the Constitution to operate independently from the Executive as a forum for the resolution of legal disputes.